Crew Management System (CMS)

Main activities and responsibilities,

  • To draw manning agreement
  • To carry out the safety and environmental protection policies of the Company
  • To make and improve crew manning plan, crew qualification, crew cost and budgeting
  • To organize and arrange interview, employment formality for crews as well as crew certificates which required by flag state
  • Review and appoint manning agencies
  • Ensure proper coordination of travel for on-off signing officers & crew
  • Verification of crew documentation/ qualifications as per STCW and handle visas application
  • To collect all information of crew assessments, and establish crew files
  • To make annual training plan for this management, organize trainings plan for personnel department and shore-based staff
  • To be in charge of collecting, forwarding, handling SMS information for personnel administration and training
  • Overall crewing administration and management
  • Preparing Human Resources Manning Report for Corporate HR Office (i.e. manning status report by ship)
  • Coordinate and formulate crew projection and manning requirement for the fleet
  • Liaise with Operations Department and shipboard management on crewing matter
  • Coordination and administration with relevant authority for crew training and development in accordance with STCW Convention 2010 and Flag State requirement
  • Ensure crew has relevant qualification and certificates for the position they have been selected/promoted
  • Projection and maintenance of crew statistics (crew seniority / salary & allowance / merit increment / promotion / discipline / training and etc.)
  • Analyse crew statistic (sign on/sign off/attrition/seniority of crew/nationality mix) to facilitate future planning
  • Outline long term crew resources planning, management, training and development and execution of new crewing projection
  • Assist Recruitment in interviewing and selection of ship based crew and maintain co-operation with crewing agencies on crew related matter
  • Responsible for development of crew resource management system to improve crew administration in the fleet
  • Communication between ship agents, vessel and ship owners
  • Perform cross reference checks on selected crew
  • Ensure validity of crew’s documents prior to joining ship
  • Liaising with port agents on crew change
  • Maintain good crew record filing system and update records at all times
  • Ensure submission of regular appraisals by Masters
  • Communication between ship agents, vessel and ship owners